About This Course
Effective procurement is the backbone of organisational efficiency, fiscal discipline, and project delivery. Whether an organisation is purchasing office supplies, engaging consultants, or contracting construction works, the procurement process must be conducted with transparency, competitiveness, and value-for-money principles firmly in place. Poorly managed procurement exposes organisations to financial loss, legal risk, reputational damage, and project failure — making skilled procurement officers an indispensable asset in any institution.
This course — Procurement of Goods, Services and Works Training — provides a structured, end-to-end understanding of the procurement lifecycle. From needs assessment and market engagement through solicitation, evaluation, award, and contract management, participants are taken through each stage with clarity and practical depth. The programme draws on international best practices including Public Procurement Regulatory frameworks, World Bank procurement guidelines, and African Development Bank standards, making it relevant across diverse institutional and geographic contexts.
Designed for working procurement professionals, finance officers, project managers, and compliance staff, the course balances theory with hands-on exercises. Participants will work through real procurement scenarios, draft key documents such as requests for proposals and evaluation reports, and engage in group discussions that reflect the complexity of day-to-day procurement decisions. By the end of the programme, delegates will be equipped not only to follow procurement procedures correctly, but to lead procurement functions with strategic insight and professional confidence.
Who Should Attend
- Procurement officers and supply chain managers in public and private sector organisations
- Project managers responsible for sourcing goods, services, or works
- Finance and accounts officers involved in purchase approvals and payment processing
- Internal auditors and compliance officers overseeing procurement integrity
- NGO and development sector programme staff managing donor-funded procurement
- Legal officers involved in contract drafting and administration
- Board members and senior managers seeking oversight knowledge of procurement governance
Learning Objectives
- Understand the full procurement lifecycle from needs identification through contract closeout
- Apply appropriate procurement methods for goods, services, and works based on value and complexity
- Prepare and evaluate solicitation documents including RFQs, RFPs, and tender documents
- Conduct fair, transparent, and defensible supplier evaluation and selection processes
- Draft and administer contracts that protect organisational interests and ensure delivery
- Identify and mitigate procurement risks including fraud, corruption, and conflict of interest
- Apply relevant legal and regulatory frameworks governing public and institutional procurement
- Use e-procurement systems and digital tools to improve efficiency and transparency
- Manage supplier relationships and monitor contract performance effectively
- Demonstrate ethical conduct and accountability in all procurement decisions
Course Modules
Module 1: Foundations of Procurement — Principles, Scope, and Governance
- Definition and objectives of procurement in public and private sector contexts
- Key procurement principles: transparency, competition, value for money, accountability
- Differences between procurement of goods, services, and works
- Procurement governance structures — roles of procurement units, approving authorities, and oversight bodies
- Overview of national procurement legislation and institutional procurement policies
- Ethics and integrity in procurement — anti-corruption obligations and codes of conduct
Module 2: Procurement Planning and Needs Assessment
- Linking procurement plans to organisational and project budgets
- Conduct of needs assessment and specification development
- Preparing an annual procurement plan — structure, timelines, and approval
- Market analysis and supplier landscape assessment
- Threshold-based procurement method selection — micro-purchases, RFQs, tenders
- Risks of poor planning — emergency procurement, sole sourcing abuse, and budget overruns
Module 3: Procurement Methods for Goods
- Shopping and request for quotation (RFQ) — when and how to apply
- National competitive bidding (NCB) — process, documentation, and thresholds
- International competitive bidding (ICB) — applicability and special considerations
- Framework agreements and long-term supply contracts for recurring goods
- Direct procurement and sole sourcing — justification requirements and approval procedures
- Preparation of technical specifications — clarity, neutrality, and measurability
Module 4: Procurement Methods for Services and Consultancies
- Distinguishing professional services, consultancy, and non-consultancy services
- Quality and Cost-Based Selection (QCBS) — steps and application
- Quality-Based Selection (QBS) and Least Cost Selection (LCS) — when each applies
- Single Source Selection — justification, documentation, and risk
- Preparing Terms of Reference (ToR) — scope, deliverables, qualifications, and timelines
- Evaluating technical and financial proposals — weighting, scoring matrices, and documentation
Module 5: Procurement of Works — Construction and Civil Contracts
- Classification of works procurement — minor works, civil works, and major infrastructure
- Works procurement planning — bills of quantities, drawings, and site surveys
- Pre-qualification of contractors — criteria, process, and documentation
- Bidding documents for works — invitation to bid, employer's requirements, and conditions
- Works contract types — lump sum, unit rate, cost-plus, and design-build
- Site supervision and works progress monitoring during contract execution
Module 6: Solicitation and Bidding Process Management
- Drafting complete and compliant solicitation packages
- Advertising procurement opportunities — national, international, and e-portals
- Managing pre-bid conferences and site visits
- Handling bidder queries and issuing addenda
- Bid submission, receipt, and secure custody procedures
- Bid opening protocols — public opening, minutes, and observer requirements
Module 7: Evaluation, Negotiation, and Award
- Setting up an evaluation committee — composition, declaration of interest, and confidentiality
- Preliminary examination — responsiveness check and mandatory criteria
- Technical evaluation — scoring methodologies and moderation
- Financial evaluation — price comparison, corrections, and currency normalisation
- Negotiation procedures — when permissible, scope, and documentation
- Contract award notification, debriefing unsuccessful bidders, and managing complaints
Module 8: Contract Drafting and Administration
- Essential elements of a procurement contract — parties, scope, price, terms, and conditions
- Standard contract templates — FIDIC, SBCC, NEC, and institutional formats
- Contract performance securities, advance payments, and payment schedules
- Variation orders and contract amendments — authority, process, and limits
- Dispute resolution clauses — arbitration, mediation, and expert determination
- Contract closeout — final acceptance, defects liability, and lessons learned
Module 9: Procurement Risk, Fraud Prevention, and Compliance
- Identifying procurement risks — financial, reputational, legal, and operational
- Common procurement fraud schemes — bid rigging, collusion, and kickbacks
- Red flags and detection mechanisms in procurement processes
- Procurement audit trails — documentation standards and record retention
- Whistleblower protections and reporting mechanisms
- Donor compliance requirements — World Bank, UN, EU, and bilateral aid procurement rules
Module 10: E-Procurement, Performance Monitoring, and Continuous Improvement
- Introduction to e-procurement platforms and their role in transparency
- Functionality overview — e-tendering, e-catalogues, purchase orders, and supplier portals
- Key procurement performance indicators — cycle time, savings rate, supplier performance
- Supplier relationship management — performance reviews, corrective action, and recognition
- Building a procurement improvement plan based on audit and performance data
- Future trends in procurement — green procurement, social value, and AI-enabled sourcing
Requirements & Prerequisites
Participants should have at least one year of experience working in a procurement, finance, project management, or administrative role that involves purchasing or contracting. A basic understanding of organisational budgeting and supplier management is helpful. No formal procurement qualification is required prior to attending.
Training Methodology
- Procurement scenario walkthroughs in which participants process a simulated procurement from needs identification through contract award
- Document drafting workshops where delegates write and peer-review RFQs, RFPs, evaluation criteria, and award recommendations
- Case study analysis drawing on real public and private sector procurement successes and failures across Africa and internationally
- Group tender evaluation exercises simulating bid opening, technical scoring, and financial comparison panels
- Regulatory mapping sessions where participants compare their organisation's procurement rules against relevant national and international frameworks
- Role-play exercises covering supplier negotiation, complaint handling, and ethics dilemmas
- Interactive lectures using visual process maps and procurement flowcharts to anchor conceptual learning
- Practical templates and checklists distributed for immediate use in participants' own procurement functions
Organisational Benefits
- Reduced procurement cycle times through streamlined, well-understood processes
- Improved value for money through competitive and strategic sourcing practices
- Lower risk of audit queries, contract disputes, and procurement irregularities
- Stronger supplier relationships and better contract performance outcomes
- Enhanced compliance with national procurement legislation and donor requirements
- Greater institutional credibility with oversight bodies, donors, and the public
- Better documentation and audit trails that support organisational accountability
- A more capable procurement team that can handle complex and high-value procurement independently
Where Is Procurement of Goods, Services and Works Training Offered?
This course runs in-person across: Nairobi, Johannesburg, Kampala, Nakuru, Riyadh, Dubai, Cape Town, Naivasha, Mombasa, Kigali, Lagos, Zanzibar, Abuja, Accra, Dar es Salaam, Kisumu, Pretoria, Arusha, Addis Ababa, plus Live Virtual (online) cohorts. Browse live dates for your city below.
Upcoming Schedules
| Location | Format | Dates | Price |
|---|
| Nairobi, Kenya |
In-Person |
5 Oct 2026 – 9 Oct 2026 |
KES 105,000 |
| Johannesburg, South Africa |
In-Person |
5 Oct 2026 – 9 Oct 2026 |
USD 3,500 |
| Kampala, Uganda |
In-Person |
12 Oct 2026 – 16 Oct 2026 |
USD 1,900 |
| Nakuru, Kenya |
In-Person |
12 Oct 2026 – 16 Oct 2026 |
KES 115,000 |
| Live Virtual |
Online |
17 Oct 2026 – 8 Nov 2026 |
KES 80,000 |
| Riyadh, Saudi Arabia |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
USD 4,500 |
| Dubai, United Arab Emirates |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
USD 4,100 |
| Cape Town, South Africa |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
USD 3,800 |
| Naivasha, Kenya |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
KES 115,000 |
| Mombasa, Kenya |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
KES 120,000 |
| Kigali, Rwanda |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
USD 1,900 |
| Lagos, Nigeria |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
USD 2,500 |
| Zanzibar, Tanzania |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
USD 2,500 |
| Abuja, Nigeria |
In-Person |
19 Oct 2026 – 23 Oct 2026 |
USD 2,800 |
| Accra, Ghana |
In-Person |
26 Oct 2026 – 30 Oct 2026 |
USD 3,800 |
+232 more dates — view live schedule →
Frequently Asked Questions
Do I need a formal procurement qualification to attend this course?
No formal qualification is required. The course is designed for professionals with at least one year of practical exposure to procurement, finance, or project management functions. It is suitable for both those new to procurement roles and those seeking to formalise and deepen their existing knowledge.
Is this course relevant to both public sector and NGO/donor-funded procurement?
Yes. The programme covers procurement frameworks applicable across public institutions, government agencies, NGOs, and development projects funded by donors such as the World Bank, UN agencies, and the African Development Bank. Real-world examples are drawn from both contexts throughout the week.
Will I receive a certificate upon completion?
Yes. Participants who attend the full programme and complete the practical exercises will receive a Certificate of Completion from TrainingComplex, which can be used as evidence of professional development in procurement.
What materials will I receive during the course?
All participants receive a comprehensive course manual, procurement templates (RFQ, RFP, evaluation matrix, contract award report), regulatory reference summaries, and a toolkit of checklists for immediate use in their workplace.
Can this training be customised for my organisation's specific procurement policies?
Yes. TrainingComplex offers in-house and tailored versions of this course that can be adapted to your organisation's specific procurement regulations, thresholds, contract templates, and approval workflows. Contact us to discuss a customised delivery.
